Meetings

Meeting Details

Meeting Summary
Ward Councillors Working Group
10 Oct 2013 - 18:00 to 19:10
Rescheduled
CEO's office
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  • Documents
  • Attendance
  • Visitors
  • Declarations of Interests

Documents

Agenda

Standard Items
1 pdf Minutes (141Kb)
To confirm the minutes of the meeting held on 4 July 2013
1
The minutes of the meeting held on 4 July 2013 were confirmed 
2 pdf Members handbook (555Kb)
To consider the attached.
2
The Governance Group Manager reported as the Group had been through the handbook at the last meeting all of the pictures had now been taken out and this had been reduced from 63 pages to 20 pages.  Electoral Ward Information had now been included along with polling station/ward information.  Both the Constitution and Corporate Plan documents would be going into the CMIS members information section. The document had also been re-worded in a more user friendly way.  A section on where services are located had been included along with information on CMIS. 

The organisational structure that had been included on page 23 is the new Council structure and details from GYB Services could also be included. It was agreed that an A-Z of services should be included along with contact details for NPLaw.

The VIP IT Helpdesk number would be included in the pack.

Councillor J Smith asked for the polling station information to be removed and for the ward boundary information to be left in.  It was also agreed that information on GYB Services would be included along with Community Worker information. 

It was agreed that the handbook would be sent out to all Councillors for consideration via Scrutiny and then to Cabinet.
 
3 pdf Youth Engagement in Local Democracy (137Kb)
To consider the attached.
3
In the absence of the Neighbourhood and Communities Group Manager the Cabinet Secretary detailed the report.    

Councillor J Smith asked if Ward Councillors were aware of how to get involved in the community and the Cabinet Secretary suggested having neighbourhood managers contact numbers in the pack.  It was suggested that a community work introduction be carried out by each of the Neighbourhood Managers.  

Clarification was sought on  the YAB which MAP runs and it was reported that Tracey Jones is the Council lead officer.

Councillor Fairhead stated that it was not clear who to get youths to talk to for example when the french youth visitors came to Great Yarmouth. It was agreed that Rob Gregory attend the November Scrutiny Committee to explain this.  
4 pdf Ward Councillor Compact (129Kb)
To consider the attached.
4
The Group considered the Cabinet Secretary's amended Ward Councillor Compact.

The Chairman stated that he would like to see skills and training needs identified for Councillors through the LGA.

A discussion then ensued around training for Audit and Risk, Licensing, Standards and Development Control committees and it was agreed that training should be offered to all councilors for these committees after the May 2014 election. 

RESOLVED:
That the Ward Councilor Compact be recommended for approval to Scrutiny on 21 November 2013.
5 pdf Members Job Description (172Kb)
To consider the attached.
5
It was agreed that the Members Job Description would placed in the members library on CMIS. 

RESOLVED:
That the Councillors Job Descriptions be agreed.
6 Any other business
Discussion of any other business not on the agenda.
6
(i) Mentoring System

It was reported that the mentoring system would be implemented, with the seven cabinet councillors being mentored by Robin and the remaining thirty two councilors being split into two groups of sixteen and being mentored between Karline and Sarah.  New councillors would also have an experienced councillor as a mentor.

Councillors attendance at meetings should be sent to the leaders of both parties.  
Public Items
Exempt Items

Attendance

Attended - Other Members
Name
No other member attendance information has been recorded for the meeting.
Apologies
NameReason for Sending Apology
Mr Michael Castle 
Mary Coleman 
Robert Gregory  
Absent
NameReason for Absence
Sue Hacon 

Declarations of Interests

Member NameItem Ref.DetailsNature of DeclarationAction
No declarations of interest have been entered for this meeting.

Visitors

Also in attendance at the above meeting were:

Linda Mockford (Governance Group Manager), Robin Hodds (Cabinet Secretary) and Karline Smith(Senior Member Services Officer).
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