Meetings

Meeting Details

Meeting Summary
Scrutiny Committee
19 Apr 2016 - 18:30 to 19:30
Scheduled
  • Documents
  • Attendance
  • Visitors
  • Declarations of Interests

Documents

Agenda

Standard Items
1 DECLARATIONS OF INTEREST

You have a Disclosable Pecuniary Interest in a matter to be discussed if it relates to something on your Register of Interests form. You must declare the interest and leave the room while the matter is dealt with.

You have a Personal Interest in a matter to be discussed if it affects
•    your well being or financial position
•    that of your family or close friends
•    that of a club or society in which you have a management role
•    that of another public body of which you are a member to a greater extent than others in your ward.
You must declare a personal interest but can speak and vote on the matter.

Whenever you declare an interest you must say why the interest arises, so that it can be included in the minutes. 

1

Councillors M Coleman, Jeal and Williamson declared a non-pecuniary interest in Item 6, The Wintergardens, as they were members of the Great Yarmouth Preservation Trust.

 

Councillor Jeal declared a non-pecuniary interest in Item 5, Town Centre Partnership & Report as he was a member of the Great Yarmouth Tourism & Business Improvement Area Board. 

 

However, in accordance with the Council's Constitution, they were allowed to both speak and vote on the matter.


 

2 APOLOGIES FOR ABSENCE
To receive any apologies for absence. 


2

Apologies for absence had been received from Councillors Collins and Fox.

 

3 pdf MINUTES (143Kb)
To confirm the minutes of the meeting held on the 25 February 2016.

3

The minutes of the meeting held on 25 February 2016 were confirmed.

 

4 MATTERS ARISING
To consider any matters arising from the above minutes.

4

 

Councillor Sutton asked for a response in relation to his previous question at the last meeting as to whether the Council's Transparency Code & Publication scheme was fully compliant.

 

The Interim CEO reported that she had requested that a gap analysis of the Transparency Code & Publication Scheme be undertaken by the Information Manager. The Chairman requested that this item be placed on the agenda of the new Policy & Resources Committee.

 

Councillor T Wainwright requested an update regarding Town Hall Events. The Director of Customer Services reported that three tender documents had been received but two were deemed to be unacceptable. Discussions were being held with one in the hope that a resolution could be found as soon as possible.The Director of Customer Services reported that an update report would be given to Policy & Resources Committee.

 

RESOLVED:

That a report on the Council's position in regard to full compliance with the Transparency Code/Publicity Scheme be included on the agenda for the inaugural meeting of the Policy & Resource Committee.

 

 

5 TOWN CENTRE PARTNERSHIP ACCOUNTS AND REPORT

To consider a presentation from the Town Centre Manager. 


 

5

 

The Town Centre Manager gave a presentation on the Great Yarmouth Business Improvement Annual Report and gyBID Renewal.

 

A Member reported that Norfolk Constabulary were the main users of CCTV footage in the Town Centre but did not contribute to its funding. The Town Centre Manager reported that Norfolk Constabulary had withdrawn financial support for CCTV over a period of time but gave support in kind to the Retail Security Scheme in the Town Centre by assigning two full-time Police Officers, one Special Constable and one PCSO to patrol the Town Centre.

 

The Town Centre Manager reported that a bid for £5k from the Great Yarmouth Tourism & Business Improvement Area (GYTBIA) had been successful to fund the cost of CCTV provision in the Town Centre. The Chairman reported that he was concerned that the GYTBIA  did not contribute a proportionate cost of the funding towards the provision of CCTV in the Town Centre. The Chairman suggested that the Great Yarmouth BID and the GYTBIA should amalgamate.

 

The Interim CEO asked for a further breakdown of the TCP Income & Expenditure. The Town Centre Manager reported that he would provide a full set of accounts.

 

A Member reported that part of his ward encompassed the Town Centre and it was a difficult area to represent. His perception was that GYBC/TCP/GY Market & Events Team worked in isolation and if they worked more effectively as a partnership that more could be achieved.The Town Centre Manager assured the Committee that the TCP was not working in isolation.

 

RESOLVED:

 

That the Committee note the report.

 

6 THE WINTERGARDENS

The Principal Conservation Officer will provide an update on this matter. 


 

6

The Principal Conservation Officer gave an update on the Wintergardens. 

 

The Principal Conservation Officer reported that he had been tasked to seek advice from Heritage England regarding demolition or moth-balling of the Wintergardens. He had met with a Senior Historic England Officer who indicated that they would not support the moth-balling or demolition of the premises as it did not meet the set criteria. Historic England did not consider the cost of repairs or the aesthetics and any such application would send a negative message to potential funders. However, he did indicate that the Council could remove any dangerous elements i.e. the glass.

 

The Interim CEO reported that the Group Leaders would be meeting with Heritage Lottery Fund representatives to discuss the securement of funding and were mindful that an End User with a Sustainable Business Plan was required. The Principal Conservation Manager reported that the Heritage Lottery Fund bid would not be submitted in June but had been put back to August 2016 to enable a more robust application to be submitted in Round 1. This was the first stage of a two stage application and it was hoped that work would commence on site at the end of 2017.

 

The Chairman reported that this issue should be the responsibility of the Policy & Resources Committee.

 

RESOLVED:

(i) That the Committee note the Principal Conservation Officer's report;

 

(ii) That, in future, the Wintergardens be considered by the Policy & Resources Committee.

 

 

Report attached.

7

The Committee received the Quarter 3 Performance Report.

 

The report highlighted performance measures with a detailed summary of planning performance and sickness absence measures. The report gave an update as to the position of key projects which were linked to the corporate priorities from "The Plan 2015 - 2020".

 

RESOLVED:

 

That the Committee note the report.

 

 

 

8 TRANSFORMATION UPDATE
An update will be given.

8

The Chief Executive Officer gave an update on the Transformation Programme.

 

The Chairman was concerned how Members could obtain details of all reports which under the present Cabinet Structure were considered through the Transformation Board which would be deleted once the new Committee System was in operation. He suggested that Transformation reports could be combined together and made available to Members via a hyperlink.

 

The Interim CEO reported that this detail had been reported in a Business Strategy report which had been submitted to the Transformation Board at its meeting on 23 March 2016 and a copy would be made available to all Members. In the future, the Transformation programme would report to the Policy & Resources Committee.

 

 

 

9 ANY OTHER BUSINESS
To consider any other business as may be determined by the Chairman of the meeting as being of sufficient urgency to warrant consideration.

9

The Chairman reported that this was the last Scrutiny Committee meeting as the Committee would be deleted when the new Committee System was introduced in and he thanked Members for all of their hard work.

 

A Member asked whether, under the new Committee System, it would be possible to request the attendance of an outside body or a third party partner, for example, the Clinical Commissioning Group, to report to the Council. The Interim CEO reported that the Council would retain the right to call in a third party partner to report.

 

 

Attendance

Attended - Other Members
Name
No other member attendance information has been recorded for the meeting.
Apologies
NameReason for Sending ApologySubstituted By
Bert Collins  
Colin Fox  
Absent
NameReason for AbsenceSubstituted By
No absentee information has been recorded for the meeting.

Declarations of Interests

Member NameItem Ref.DetailsNature of DeclarationAction
No declarations of interest have been entered for this meeting.

Visitors

Present:

Councillor Williamson (in the Chair); Councillors M Coleman, Grant, Grey, Jeal, Jones, Lawn, Mavroudis, Sutton, T Wainwright & Walker.

Mrs S Oxtoby (Interim CEO), Mrs J Beck (Director of Customer Services), Mr C Rowland (Corporate Policy & Performance Officer), Mr R Hodds (Cabinet Secretary), Mr D Barker ( Principal Conservation Officer) and Mrs C Webb (Member Services Officer)

Councillor Thirtle and Mr J Newman (Town Centre Manager).

 

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