Meetings

Meeting Details

Meeting Summary
Scrutiny Committee
3 Sep 2015 - 18:30 to 19:32
Scheduled
  • Documents
  • Attendance
  • Visitors
  • Declarations of Interests

Documents

Agenda

Standard Items
1 DECLARATIONS OF INTEREST

You have a Disclosable Pecuniary Interest in a matter to be discussed if it relates to something on your Register of Interests form. You must declare the interest and leave the room while the matter is dealt with.

You have a Personal Interest in a matter to be discussed if it affects
•    your well being or financial position
•    that of your family or close friends
•    that of a club or society in which you have a management role
•    that of another public body of which you are a member to a greater extent than others in your ward.
You must declare a personal interest but can speak and vote on the matter.

Whenever you declare an interest you must say why the interest arises, so that it can be included in the minutes. 

1

There were no declarations of interest.

2 APOLOGIES FOR ABSENCE
To receive any apologies for absence. 


2

There were no apologies for absence.

3 pdf MINUTES (99Kb)
To confirm the minutes of the meeting held on 15 July 2015.

3

The minutes of the meeting held on the 15 July 2015 were confirmed.


4 UPDATE ON TRANSFORMATION PROGRAMME
The Transformation Programme Manager will report on progress so far. Savings made, savings anticipated and any further savings required in respect of the following:-

Flexible Working 
Digital by Design
Leisure update


4

The Transformation Programme Manager reported on the progress so far in relation to the Transformation Programme.  The Transformation Programme Manager reported in detail in respect of the following:-

(a) Flexible Working

Members were advised of the progress in respect of Flexible Working and on the continued roll out of this across the Borough Council.

(b) Digital by Design

The Transformation Programme Manager reported on the savings anticipated in respect of the progress being made in connection with Digital by Design.

(c) Leisure Update

The Director of Housing and Neighbourhoods gave an update on the progress in respect of negotiations concerning the proposals in respect of the Phoenix Pool and the Marina Centre.  Members were advised that the estimated completion date in respect of the proposed works for the Phoenix Pool would be the end of March 2016.

RESOLVED:

That the progress report in respect of the Transformation Programme be noted.



5 MEDIUM TERM FINANCIAL STRATEGY
The Chief Financial Officer will report on Changes needed to be made to meet the Medium Term Financial Strategy.

5

Members considered the Chief Finance Officer’s report on the Council’s Medium Term Financial Strategy which sets the direction and framework for preparing the Council’s budget.  The report provided a review of the Medium Term Financial Strategy and the report would be seeking Cabinet’s approval for this to form the direction and framework for preparing the 2016/17 Revenue Budget.

The Transformation Programme Manager reported that the Medium Term Financial Strategy shows a balanced budget which will be kept under constant review, and that opportunities for further savings would also be considered as part of the Strategy.

In respect of a question in relation to shared services, Members were advised that any decision with regard to this would be a decision to be made by full Council.  The impact on Council services had not at this stage been quantified should the Council pursue further negotiations in respect of shared services.

In response to a question from a Member, the Director of Customer Services reported on the possible savings to be made in respect of the GYBS Joint Venture Contract.  With regard to service reviews, Digital by Design and reviewing local priority services, the Director of Customer Services reported that this did not propose the cutting of any services but that services would be delivered in a different way to deliver further savings of £200,000 in 2016/17, increasing by a further £200,000 in 2017/18.

The Committee also expressed their concern with regard to capacity issues in certain service areas and the issue of the posts of the Chief Executive Officer and Section 151 Officer were discussed.  The Chairman commented that he expected swift action to resolve the situation in respect of these posts.

RESOLVED:

(i) The Chief Finance Officer’s report in respect of the Medium Term Financial Strategy be noted.

(ii) That Cabinet be recommended to move quickly to resolve the position in respect of the Chief Executive Officer and Section 151 Officer posts.



To consider the attached.
6

The Cabinet Secretary updated Members on the proposed Scrutiny Committee Work Programme for 2015/16.  The Committee agreed that the issue with regard to Market Gates Update would be considered at its next meeting on the 22 October.  Members also agreed to include additional items relating to GYB Services – Customer Satisfaction, and Local Government Transparency Code 2014 Update.


7 ANY OTHER BUSINESS
To consider any other business as may be determined by the Chairman of the meeting as being of sufficient urgency to warrant consideration.

7

There were no items to consider.

8 EXCLUSION OF PUBLIC
In the event of the Committee wishing to exclude the public from the meeting, the following resolution will be moved:-

"That under Section 100(A)(4) of the Local Government Act 1972, the public be excluded from the meeting for the following item of business on the grounds that it involved the likely disclosure of exempt information as defined in paragraph 1 of Part I of Schedule 12(A) of the said Act."

8

RESOLVED:

That under Section 100(A)(4) of the Local Government Act 1972, the public be excluded from the meeting for the following item of business on the grounds that it involved the likely disclosure of exempt information as defined in Paragraph 1 of Part 1 of Schedule 12(A) of the said Act as the report contains commercial sensitive information.  


9 NOTICE OF CALL IN - NORFOLK CAPACITORS DEBT WRITE OFF

Attendance

Attended - Other Members
Name
No other member attendance information has been recorded for the meeting.
Apologies
NameReason for Sending ApologySubstituted By
No apology information has been recorded for the meeting.
Absent
NameReason for AbsenceSubstituted By
No absentee information has been recorded for the meeting.

Declarations of Interests

Member NameItem Ref.DetailsNature of DeclarationAction
No declarations of interest have been entered for this meeting.

Visitors

PRESENT:

Councillor Williamson (in the Chair); Councillors M Coleman, Collins, Grant, Grey, Jeal, Jones, Lawn, Mavroudis, Myers, Sutton, T Wainwright and Walker.

Councillor Thirtle also attended.

Mrs J Beck (Director of Customer Services), Mr R Read (Director of Housing and Neighbourhoods), Mrs K Watts (Transformation Programme Manager) and Mr R Hodds (Cabinet Secretary). 


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