Apologies for absence were received from Christine Horne, Marten Payne and Jim West.

The minutes of the meeting held on 13 November 2014 were confirmed subject to the amendment that Bohemians Football Club should have been Brothers Football Club.

The Treasurer, Marten Payne, reported that all the accounts totaled £1,981.94 with £905.32 in the current account and £1,076.62 in the deposit account. It was agreed to leave £600 in the deposit account and move the remainder to the current account.  The leaflet advertising the grants would be updated and the press would be informed. 

Due to the 2014 Small Grant expenditure, it was agreed to end the Small Grant Distribution with immediate effect.

The Coach Education Grants would continue as normal and the grant leaflet would be amended accordingly and the GYBC Website. The Coach Education Grant application form would state that only one application could be submitted in a 12 month period.

The current bank account signatories listed at the bank are as follows:-
M Payne
J White
J West

Marten Payne would arrange with Christina Horne to attend the bank with identification to become  a new authorised signature. The cheque book would be held by Marten Payne.

Small Grants & Coach Education

It was pointed out that Brothers Football's previous application required extra information and that some of this had been provided but further clarification was required and the Partnership's Officer was asked to meet with them before the end of the month to answer all the questions or the application would be rejected. 

* Small Grants 

(i) Martham Cricket Club 

Mr Alexander had submitted an application for £312.00 to purchase pads for woman .  The Sports Council asked to see the clubs accounts.

(ii) Retro Skate Artistic Roller Skating Club

The club had submitted a request for  £173.63 towards the cost of a harness. No accounts had been provided.


* Coach Education 

(i) Broadland and Great Yarmouth Rugby Club

The club had stated that they had £2,575.11 in their accounts but had not provided any evidence of this. The application was for a First Aid course for 10 people for £250.00, Level 1 Coaching Course £105.00, Level 2 Coaching Course £115.00 and Rugby Scrum course for 15 people at £230.00 totaling £700.00.

RESOLVED:
It was agreed in principle subject to the Sports Council being provided with financial proof of their accounts.

 
 (ii) Great Yarmouth Cricket Club

It was agreed that this application would be deferred as there was not enough information and they had not included any financial information. 

(ii) Ashley Beard

Marie Hartley reported that Ashley worked at the Old Hall Fitness Express but had applied as an individual for a Level 1 Coach and she had advised him to establish a volunteer community link  with a local football club.

It was agreed that the AGM would be held in May 2015.

Marten Payne asked if they Sports Council would like him to arrange a football tournament with local clubs and team who would pay to enter and the funds would go back into the Sports Council's grant pot.  Marie Hartley suggested that Marten Payne should prepare a proposal for this and present it to the next Great Yarmouth Sports Partnership as Bohemians Football, and CSF may like to be involved in arranging the event.
 

The following meeting dates were agreed:-

Thursday 12th March 2015
Thursday 14th May 2015
Thursday 9th July 2015
Thursday 10th September 2015 
Thursday 12th November 2015