Meetings

Meeting Details

Great Yarmouth Minster Preservation Trust
8 Jan 2015 - 09:45 to 10:47
Scheduled
  • Documents
  • Attendance
  • Visitors
  • Declarations of Interests

Documents

Agenda

Standard Items
1 APOLOGIES FOR ABSENCE

To receive any apologies for absence.

1

Apologies for absence were received from Mrs Colleen Walker, Mr Henry Cator, Mr Robert Price and Mr David McDermott.

2 TREASURER'S UPDATE

a)         On-line giving

Income

b)         £30 Arcade Florists for wedding fair

£100 RA Carr for an organ pipe in memory of his brother who came for 63 years to GY for his holidays

£130 Alcohol for Rev’d Stewart’s farewell re-imbursement

£50 Lecture at Time and Tide Museum by Paul Davies

£25 Talk by Hugh Sturzaker to Lowestoft Archaeological Society

£145 Bar takings Lardal Kantori Concert

£50  M R Sayer (Gift Aid)

Christmas Tree festival – EXPENSES:  Printing £5 – Banners X 3 £45 – Railings Board £35 – Programmes x 500  £42 – Ginger wine £25 – Dalek transport £30 – Catering £52 TOTAL £234  INCOME : Entry fees £475 – Door entry £1150 (572 adults) – Prize Draw £28 – Raffle £89 – Ginger wine £29 – Donations £60 – Commission on paintings £20 – Catering £412  TOTAL £2263  :  PROFIT : £2029

c)        Registered Office still BDO?

d)        On-line fundraising link on website

e)         Corporation Tax Return

2

a) On-line giving

Michael Muskett reported that he had not been able to find an on-line giving site that was free to use.  He would continue to make enquiries through his other charitable works.


b) Income

£30 Arcade Florists for wedding fair

£100 RA Carr for an organ pipe in memory of his brother who came for 63 years to GY for his holidays

£130 Alcohol for Rev’d Stewart’s farewell re-imbursement

£50 Lecture at Time and Tide Museum by Paul Davies

£25 Talk by Hugh Sturzaker to Lowestoft Archaeological Society

£145 Bar takings Lardal Kantori Concert

£50 M R Sayer (Gift Aid)

Christmas Tree festival – EXPENSES: Printing £5 – Banners X 3 £45 – Railings Board £35 – Programmes x 500 £42 – Ginger wine £25 – Dalek transport £30 – Catering £52 TOTAL £234 INCOME : Entry fees £475 – Door entry £1150 (572 adults) – Prize Draw £28 – Raffle £89 – Ginger wine £29 – Donations £60 – Commission on paintings £20 – Catering £412 TOTAL £2263 : PROFIT : £2029

c) Registered Office still BDO

It was agreed to move the registered office from BDO to the Treasurer's home address. The accounts as at 31 December 2014 were £5,037 in the current account and £144,951.24 in the 10 day notice account.  The amount in the current account is £7,271.01 and the 10 day notice account is £145,265.74. The current interest rate for the 10 day notice account is 1.34%

d) On-line fundraising link on website

As discussed earlier in the meeting.

e) Corporation Tax Return

It was reported that this should be completed electronically annually.
   
3 pdf MINUTES (85Kb)

To consider the minutes of the meeting held on 13 November 2014.

3

The minutes of the meeting held on 13 November 2014 were confirmed subject to the amendment of Sandra McCullough's surname.

4 MATTERS ARISING

To consider any matters arising from the above minutes.

a) Letter of thanks sent to CEO, T Wainwright, P Scott, M King and M Muskett.

4

The Chairman reported that he had sent a letter to the Council's Chief Executive Officer, Councillor T Wainwright, P Scott, M King and M Muskett thanking them for their support throughout the year. 


5 OTHER MATTERS ARISING

To consider any other matters arising. 

5

There were no other matters arising.

6 NEWS

Great Yarmouth Greats - Attractions Category
Report of Masonic Grant Charity Day (Nov)

6

(i) Great Yarmouth Greats - Attractions Category

The Chairman reported that himself and Rev'd Grant Boulton Debbage had attended the Great Yarmouth Greats event as the Minster had been nominated for an award but they had been unsuccessful in winning the award.

(ii) Masonic Grant Charity Day

It was reported that the event had been held in Norwich in November and Rev'd Chris Terry had attended the event with Michael Boon.

7 RE-ORDERING UPDATE (MICHAEL BOON)

To receive a verbal update.

7

Rev'd Chris Terry reported that the application form was being finalised and would be submitted in the near future.
 
8 PUBLICITY OFFICER'S REPORT

To receive an update.

8

It was reported that there had been publicity for the Minster in the press and this was tabled. 

9 PLAN FOR 2015

a)         Quiz  Town Hall /Masonic Rooms (David McDermott)

b)         An Evening with Keith Skues at the Masonic Rooms  (Ian Miller) : Tickets : price   POSTPONED to Autumn  2014

c)        Update on the Friends

d)         Vintage Fair (Sandra McCullagh and David McDermott) 23rd May 2015 Expenses: Printing £3

e)         Royal Marines Band (£5,000) – November 2018 with the British Legion (Colleen Walker)

f)         GY Festival 5-14 June 2015 (Hugh Sturzaker)

9

a) Quiz Town Hall /Masonic Rooms (David McDermott)

b) An Evening with Keith Skues at the Masonic Rooms (Ian Miller) :POSTPONED to Autumn 2014

c) Update on the Friends - No issues to report

d) Vintage Fair (Sandra McCullough and David McDermott) 23rd May 2015 Expenses: Printing £3.  Sandra reported that she had approached GY College about students attending the event and it was also suggested that the students could put on a 1940's fashion show. 

e) Royal Marines Band (£5,000) – November 2018 with the British
Legion (Colleen Walker)

f) GY Festival 5-14 June 2015 (Hugh Sturzaker).  On Saturday 6th June 2015 there would be a procession lead by a lifesize mammoth, there would also be life size puppets.  Hugh reported that he had been in touch with groups such as cubs and scouts to ask them to be involved in the procession.
 
10 CONFIRMED PLAN FOR 2015

a)         May Day fete 2015 (Karen Childs)  -  possible treasure hunt (David McDermott)  Deferred to 2016

b)         Umgawa Kagooga 8-piece Ska Band 16th May 2015 7.30pm ; Cost £400 Tickets £5 (Colin Smith)  Contact Dave Osborne 07776 157474

c)         Messiah (pocket) Easter Sunday 2015 afternoon – Sponsorship required – Response from local councillors -  Matthew Quirke (leader) offers a tutorial on publicity        Councillors’ contribution: £450 Linden: Pratt: Wainwright: Williamson: Collins: Replies: Sutton – already committed : Fox £0 doesn’t take grant : Walker possibly  (?free tickets)

d)         Dixiemix Jazz Band 11th July 2015 at 7.30pm  Fee: £600 again

e)         Rachel King and Friends (Andy Laine-Vocalist Hannah & Suzanne Long. There will be a couple of others) Fri 3rd July 2015 (FoC)         

f)         Sunday afternoon concerts with cake during July 26th onwards for 6 Sundays (Sandra McCullagh) – Trustees to supply a cake

Gary Winter and girl-friend  www.gary-winter.com  Cost £250

Wherry Brass  Cost £250

9th Aug Gorleston Community Choir (FoC)

30 Aug Rev’d Grant B-D with Bill Kibby – soul and popular songs (FoC)

Shanties. Cost £70

g)         The Third Celebrations Fair (Weddings, Anniversaries, Proms etc) Sat 17th October (Sandra McCullagh)  Printing £3

 

10

a) May Day Fete 2015 (Karen Childs) - possible treasure hunt (David McDermott) Deferred to 2016 Event Postponed.

b) Umgawa Kagooga 8-piece Ska Band 16th May 2015 7.30pm ; Cost £400 Tickets £5 (Colin Smith) Contact Dave Osborne 07776 157474. Event Booked.

c) Messiah (pocket) Easter Sunday 2015 afternoon – Sponsorship required – Response from local councillors - Matthew Quirke (leader) offers a tutorial on publicity Councillors’ contribution: £450 Linden: Pratt: Wainwright: Williamson: Collins: Replies: Sutton – already committed : Fox £0 doesn’t take grant : Walker possibly (free tickets)
No update on the event, agreed that people who have donated to the event should not receive free tickets.

d) Dixiemix Jazz Band 11th July 2015 at 7.30pm Fee: £600 again Event booked, could be held on the north aisle.

e) Rachel King and Friends (Andy Laine-Vocalist Hannah & Suzanne Long. There will be a couple of others) Fri 3rd July 2015 (FoC) Event booked.

f) Sunday afternoon concerts with cake during July 26th onwards for 6 Sundays (Sandra McCullough) – Trustees to supply a cake:-

Gary Winter and Hayley Moss www.gary-winter.com Cost £250 - 23 August 2015

Wherry Brass Cost £250 - 26 July 2015

9th Aug Gorleston Community Choir (FoC)

30 Aug Rev’d Grant B-D with Bill Kibby – soul and popular songs (FoC)

Shanties. Cost £70 - 16 August 2015 

All 6 events have been booked and sponsorship has been achieved for one of the events.  Tickets would be£6 for each event or £25 for all 6 events. Sarah Smith would  be asked to provide the cakes for each event.

g) The Third Celebrations Fair (Weddings, Anniversaries, Proms etc) Sat 17th October (Sandra McCullough) Printing £3.  The Rector would be happy to perform another Renewal of Vows Service.  For this there would be a collection area and a dispersal area and maybe a glass of Buck's Fizz.

11 OTHER FUNDRAISING IDEAS

To discuss at the meeting.

11

It was suggested that an Antiques Fayre could be held in the Church and it was agreed that this would be investigated further.

12 ANY OTHER BUSINESS

To consider any other business as may be determined by the Chairman of the meeting as being of sufficient urgency to warrant consideration.

12

Mike Muskett reported that it was hoped that a Norfolk Military Tattoo for the Walking Wounded would be held in Great Yarmouth including a Civic Servicce on 18th June 2017.

Lady Leicester asked if School Choirs sung in the Church and it was reported that some of the schools book directly with the church to hold events in the church and that this does not involve the Minster Preservation Trust, but that the Trust does involve school children in some of their events.
 
13 DATE AND TIME AND NEXT MEETING

To consider the date of the next meeting as Thursday 12 March 2015 at 0945 hours in the Minster Vestry.
13

It was agreed that the next meeting would be held on Thursday 12 March 2015 at 0945 hours in the Minster Vestry.

Declarations of Interests

Member NameItem Ref.DetailsNature of DeclarationAction
No declarations of interest have been entered for this meeting.

Visitors

Present:
 
Dr Paul Davies (in the Chair), Lady Leicester, Councillor M Coleman, Rev'd Chris Terry, Mr Jim Carter, Mr Tony King, Mrs Sandra McCullough, Mr Colin Smith, Mr Mike Taylor, Mr Hugh Sturzaker, Mr Anthony Smith, Mr Nick Pownall, Mr Mike Muskett, Mr Robin Hodds and Mrs Karline Smith.


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