Standard Items
1
APOLOGIES FOR ABSENCE
To receive any apologies for absence.
1
Apologies for absence were received from Councillor Connell, Albert Jones, Henry Cator, Michael Boon, Christopher Terry and Ian Miller.
2
DECLARATIONS OF INTEREST
You have a Disclosable Pecuniary Interest in a matter to be discussed if it relates to something on your Register of Interests form. You must declare the interest and leave the room while the matter is dealt with.
You have a Personal Interest in a matter to be discussed if it affects
• your well being or financial position
• that of your family or close friends
• that of a club or society in which you have a management role
• that of another public body of which you are a member to a greater extent than others in your ward.
You must declare a personal interest but can speak and vote on the matter.
Whenever you declare an interest you must say why the interest arises, so that it can be included in the minutes.
2
There were no declarations of interest.
3
TREASURER'S UPDATE (MIKE MUSKETT)
a)
Income
£41 Lowestoft Archaeological Society Tour (Paul Davies)
£76 Bar Takings (East Anglian Handbells)
£25 Talk to Happy Smiles (Colin Smith)
£54 Donations
£500 Cash Anonymous donation
£500 General donations
| Sunday Concerts |
Fee |
Audience |
Profit |
| Wherry Brass Band |
£250
|
62 |
£402 |
| Kitty Collins |
£100 |
55 |
£232 |
| Gorleston Community Choir |
FOC |
107 |
£642 |
| Mollyhawks |
£50 |
25 |
£105 |
| Gary Winters Hayley Moss |
£250 |
42 |
£2 |
| Rev'd Grant Bill Kibby |
FOC |
64 |
£384 |
| |
|
|
|
| Total less expenses £70 |
|
|
£1,767 |
b)
Expenses Nil
3
a) Income
£41 Lowestoft Archaeological Society Tour (Paul Davies)
£76 Bar Takings (East Anglian Handbells)
£25 Talk to Happy Circles (Colin Smith)
£54 Donations
£500 Cash Anonymous donation
£400 General donations
Sunday Concerts Fee Audience Profit
Wherry Brass Band £250 62 £402
Kitty Collins £100 55 £232
Gorleston Community Choir FOC 107 £642
Mollyhawks £50 25 £105
Gary Winters Hayley Moss £250 42 £2
Rev'd Grant Bill Kibby FOC 64 £384
Total less expenses £70 £1,767
Sandra expressed concern that other Directors were not more involved.
The current account is £11,380
The deposit account is £146,733 with 1.35% interest.
£8,000 would be transferred into the deposit account.
b) Expenses Nil
To confirm the minutes of the meeting held on 9 July 2015.
4
The minutes of the meeting held on 9 July 2015 were confirmed subject to the addition that Jim Carter had attended the meeting.
5
MATTERS ARISING
To consider any matters arising from the above minutes.
5
(i) The Chairman read out an email from Colleen Walker which stated that it was with deep regret that she had to tender her resignation as a trustee due to her heavy work commitments at County Hall and that the Royal Marines band would not be booked due to the cost which was higher than anticipated and their availability.
(ii) Hugh Sturzaker spoke of a conference called "How can Cultural Heritage Generate Seaside Towns" on the 18th November 2015 at £10 per head with tickets available from St Georges Theatre.
6
OTHER MATTERS ARISING
6
There were no other matters arising.
7
NEWS
TIC as booking agent 5% charge.
7
It was reported that the TIC charge 5% commission for selling tickets. A Trustee suggested to use St Georges Theatre but concern was expressed at this. Hugh reported that the Tourist BID gave money towards the Arts Festival and suggested that the Trust could apply for funding. It was also suggested that the Trust could set up a Charity Shop.
8
RE-ORDERING UPDATE
8
The Chairman reported that there would be a meeting held on Friday 11 September 2015 about this and he would provide an update on this at the next trust meeting.
9
PUBLICITY OFFICER'S REPORT
9
There was no update provided.
10
PLANS
a) Quiz at Craft and Cast (Bob Price)
b) An Evening with Lord Dannatt (Ian Miller)
c) Update on the Friends
d) Royal Marines Band (£5,000) - November 2018 with the British Legion (Colleen Walker)
e) Merry Opera concert (smaller)
10
a) Quiz at Craft and Cast (Bob Price) - Provisionally booked for February 2016.
b) An Evening with Lord Dannatt (Ian Miller) - event postponed.
c) Update on the Friends - no update.
d) Royal Marines Band (£5,000) - November 2018 with the British Legion (Colleen Walker) - event cancelled.
e) Merry Opera concert (smaller) - This could take place as an Operatic Arias which would be smaller and cheaper. It was agreed that the Chairman would obtain a quote.
11
CONFIRMED PLAN FOR 2015
a) Sunday 4th October : Blessing of the Nets and herring supper 6.30pm : Masquers with local schools input - no address/lecture. Herrings and fish fingers and bread. Arthur Hollis. Lesson readers.
b) Saturday 17th October: The Third Celebrations Fair 10am-3pm (Weddings, Anniversaries, Proms etC) and blessings at 11.30 and reafirmation of vows at 2pm (Sandra McCullagh). Printing £3
c) Saturday 5th December Gary Winters nad Hayley Moss + ?quartet.
d) Christmas Tree Festival Friday 11th 0 Sunday 20th December - need stewards.
11
a) Sunday 4th October : Blessing of the Nets and herring supper 6.30pm : Masquers with local schools input - no address/lecture. Herrings and fish fingers and bread cooked by Arthur Hollis. Lesson readers. Sandra McCullough and David McDermott both agreed to read lessons. Two local schools would be involved and would do two singing performances along with the Masquers being involved. Tickets would be £5.
b) Saturday 17th October: The Third Celebrations Fair 10am-3pm (Weddings, Anniversaries, Proms etc) and blessings at 11.30 and reafirmation of vows at 2pm (Sandra McCullagh). Printing £3 The Mayor would be invited to this event. The Cinderella Carriage had been booked.
c) Saturday 5th December Gary Winters and Hayley Moss + ?quartet. Sandra agreed to chase this.
d) Christmas Tree Festival Friday 11th 0 Sunday 20th December - need stewards. David McDermott agreed to ask the Circus for tickets as a prize again and Colin Smith would provide trophies.
12
CONFIRMED PLAN FOR 2016
a) Dixiemix Jazz Band 16th July 2016 at 7.30pm Tickets £10 Fee: £600 again.
12
a) Dixiemix Jazz Band 16th July 2016 at 7.30pm Tickets £10 Fee: £600 again This event only made £500 this year.
b) The Exhibition in the Minster would be on display until the end of the month.
c) an event called "Know your community" was being held at the Town Hall on 28 October 2015 and was being arranged by Laura Goodman. The Trust would have a table at this event.
13
OTHER FUNDRAISING IDEAS
13
There were no other fundraising ideas.
14
ADVANCE NOTICE
Norfolk Military Tattoo 18th June 2017
June 2017 75th Anniversary of the bombing of the Minster.
14
Norfolk Military Tattoo 18th June 2017
24-25th June 2017 75th Anniversary of the bombing of the Minster.
15
ANY OTHER BUSINESS
To consider any other business as may be determined by the Chairman of the meeting as being of sufficient urgency to warrant consideration.
15
(i) It was suggested that a talk be held at St Paul's Church or another venue.
(ii) It was reported that Paul Dashwood's funeral would be held on 21 September 2015 at 10.30 am at GY Minster and that Tim Thompson would be taking the funeral.
16
DATE AND TIME OF NEXT MEETING AND AGM
To agree the date of the next meeting as the AGM and that this be held on 12 November 2015 at 0945 hours in the Minster Vestry.
16
The next meeting was agreed as the AGM and that this be held on 12 November 2015 at 0945 hours in the Minster Vestry.