Standard Items
1
DECLARATIONS OF INTEREST
You have a Disclosable Pecuniary Interest in a matter to be discussed if it relates to something on your Register of Interests form. You must declare the interest and leave the room while the matter is dealt with.
You have a Personal Interest in a matter to be discussed if it affects
• your well being or financial position
• that of your family or close friends
• that of a club or society in which you have a management role
• that of another public body of which you are a member to a greater extent than others in your ward.
You must declare a personal interest but can speak and vote on the matter.
Whenever you declare an interest you must say why the interest arises, so that it can be included in the minutes.
1
It was noted that no declarations of interest were declared.
2
The code of conduct was noted.
3
APOLOGIES FOR ABSENCE
To receive any apologies for absence.
3
Apologies for absence were received from Holly Notcutt, Karin Watt, Nigel Gallant, Peter Burrage & Peter Nicholls.
To confirm the minutes of the meeting held on 3 June 2015.
4
The minutes of the meeting held on 3 June 2015 were confirmed.
5
MATTERS ARISING
To consider any matters arising from the above minutes.
5
It was noted that there were no matters arising form the above minutes.
6
GENERAL DISCUSSIONS
The Forum is given the opportunity to raise and discuss any issues of concern.
6
(i) The Chairman reported that Brenda Dawkins and himself had attended the funeral of Malcolm Bowles, a former member of the Forum and Chairman of the Shrublands Tenant and Resident Group.
(ii) The Chairman reported that the last outreach event had been cancelled due to pressing health matters of several Forum members. it was agreed that planning for the next outreach session would begin at the next Forum meeting in October with a view to holding the session in the New Year. It was imperative that new members, especially younger tenants, were encouraged to join the Forum and their co-option should be carried out swiftly.
(iii) The Chairman reported that the positions of Chairman & Vice-Chairman would be available at the AGM in December.
The cut-off date for nominations would be Friday, 20 November 2015. Nominations would need to be handed in or posted to Greyfriars House where a receipt would be issued proving that the nomination had been safely received. The nomination forms would be sent out with the October agenda.
7
CO-OPTION TO THE FORUM
Form attached.
It was noted that no applications for co-option to the Forum had been received.
8
REPORTS AND UPDATES
- GYN Liaison Board
- CHB
- Communications Group
- Scrutiny Panel
- General Meetings.
8
- GYN Liaison Board - this had been postponed due to their recent office move.
- CHB - the minutes of the last CHB meeting would be circulated with the minutes.
- Communications Group - it was reported that work was beginning on the next issue which would include the Annual Tenant Report.
- Scrutiny Panel - this was down to two members and this could be used as a hook at the next outreach session to get more tenants involved.
- General Meetings - it was noted that there was nothing to report.
9
ANY OTHER BUSINESS
To consider any other business as may be determined by the Chairman of the meeting as being of sufficient urgency to warrant consideration.
9
(i) Brenda Dawkins reported that she was stepping down from the Forum with immediate effect. The Chairman thanked her for all her support over many years.
(ii) The Housing Group Manager informed the Forum that a Leaseholder Consultant had been retained on a part-time basis and part of her remit would be to look at service charges. Christine MacDonald and Reg Taylor volunteered to assist in this process.
10
DATE AND TIME OF NEXT MEETING
To confirm that the next formal meeting of the Forum will take place on Wednesday, 7 October 2015 at 5 pm in the Council Chamber, Town Hall, Great Yarmouth.
10
It was confirmed that the next meeting of the Forum would be held on Wednesday, 7 October 2015 at 5.30 pm in the Council Chamber, Town Hall, Great Yarmouth.