Standard Items
1
DECLARATIONS OF INTEREST
You have a Disclosable Pecuniary Interest in a matter to be discussed if it relates to something on your Register of Interests form. You must declare the interest and leave the room while the matter is dealt with.
You have a Personal Interest in a matter to be discussed if it affects
• your well being or financial position
• that of your family or close friends
• that of a club or society in which you have a management role
• that of another public body of which you are a member to a greater extent than others in your ward.
You must declare a personal interest but can speak and vote on the matter.
1
There were no declarations of interest.
2
APOLOGIES FOR ABSENCE
To receive any apologies for absence.
2
Apologies for absence were received from David Consick and Alison Green.
To confirm the minutes of the meeting held on 1 September 2014.
3
The minutes of the meeting held on 1 September 2014 were confirmed subject to the amendment that Council Robinson-Payne was present.
4
MATTERS ARISING
To consider any matters arising from the above minutes.
4
(i) Forum
Councillor Payne reported that she had still not heard from the forum about receiving a copy of their video and would chase them.
(ii) Artefacts
Councillor Payne stated that she would be attending a Modes Course and would be able to help Andy with the Modes list.
(iii) Accounts
The Chairman had asked Less to attend and asked him if he would be able to attend a meeting with Malcolm at the Council with Penny Bain and that the Council was asking to look at the museums accounts. The Chairman stated that the Council would like to look at the accounts which should include how many people attended the museum, their income and expenditure and that they would not need to see all of the category breakdowns.
5
CURATORS REPORT
To consider the Curators Report.
5
Maritime Festival 6/7 September 2014
The Museum was open on both the Saturday and Sunday. A donation of £1 and a packet of postcards was the entrance fee. Over the two days the museum had approximately 300 visitors. The total entrance income was £288.41. The museum shop sales for the weekend was £86.40. The stall on the quayside selling shop goods made a net profit of £94.93. The cream teas in the courtyard were again a great success with a profit of £434.85 . In total the net profit for the museum for the weekend was £904.49.
Room Bookings
The room bookings continue at 4 sessions per week. An "exclusive use of the museum" booking for 3 hours in November by the Nelson's Spirit has been arranged. There have been further enquiries regarding room hire, though not all have been successful. The Board thanked the Council for referring people to the museum for room hire. A school booking had been received. A booking had been received for next Thursday with Less doing a talk to a group of £17 and they would be paying £3 a head for this.
The Times Newspaper
The museum had received the newpapers from a lady in sussex. The dates are March 25th and April 16th 1801.
Utility Aid
Gas contract has been secured from January 2015,
Share Courses
Kerry would be attending a fundraising course at the Castle on 13th October 2014 and a MODES course in January 2015.
Trafalgar Day Service
The service at the Monument is taking place at 1pm Sunday 19th October 2014.
Volunteers
Kerry reported that the museum was short of volunteers to provide cover.
6
VOLUNTEER REPRESENTATIVE REPORT
To consider the Volunteer Representative Report.
6
The Museum's Christmas Dinner would be on 12th December 2014 at the Star Hotel at 7.30pm.
It was reported that Sue was still carrying out talks in the evenings to raise funds for the Museum.
It was agreed that the Chairman attended the next volunteers meeting to thank them all work their hard work and support.
The Board were reminded that on the 21st October 2014 two blue plaques would be installed one at the Old Wrestlers at 12.15 and one at the Monument 11.00am with Less doing a talk at the Wrestlers.
7
HEALTH AND SAFETY
To discuss this at the meeting.
7
It was reported that the Boiler was services last month and that there had been a problem with electrodes so the Boiler would not ignite. The invoice total for this was £305.23.
The Lift service is upto date.
The Alarm service is upto date
All the Fire extinguishers have been checked or replaced.
PAT testing is imminent.
The Museum was waiting for an electrician to attend.
It was agreed that Cllr Robinson-Payne would speak to the Preservation Trust about more smoke alarms being installed in the Library, the Store and the Cellar.
It was agreed that the Museum would look into possible funding for a lift .
8
ANY OTHER BUSINESS
To consider any other business as may be determined by the Chairman of the meeting as being of sufficient urgency to warrant consideration.
8
It was agreed that the next meeting would be held on Monday 19 January 2015 at 3.30pm.
9
EXCLUSION OF PUBLIC
In the event of the Committee wishing to exclude the public from the meeting, the following resolution will be moved:-
"That under Section 100(A)(4) of the Local Government Act 1972, the public be excluded from the meeting for the following item of business on the grounds that it involved the likely disclosure of exempt information as defined in paragraph 1 of Part I of Schedule 12(A) of the said Act."