Standard Items
1
DECLARATIONS OF INTEREST
You have a Disclosable Pecuniary Interest in a matter to be discussed if it relates to something on your Register of Interests form. You must declare the interest and leave the room while the matter is dealt with.
You have a Personal Interest in a matter to be discussed if it affects
• your well being or financial position
• that of your family or close friends
• that of a club or society in which you have a management role
• that of another public body of which you are a member to a greater extent than others in your ward.
You must declare a personal interest but can speak and vote on the matter.
Whenever you declare an interest you must say why the interest arises, so that it can be included in the minutes.
1
It was noted that there were no Declarations of Interest declared at the meeting.
Forum members to note the Code of Conduct.
2
Forum members noted the Code of Conduct as laid out in the agenda.
3
APOLOGIES FOR ABSENCE
To receive any apologies for absence.
3
Apologies for absence had been received from Mr P Burrage, Mr J Jones, Mr P Nicholls and Mrs K Watt.
To confirm the minutes of the meeting held on 4 February 2015.
4
The minutes of the meeting held on 4 February 2015 were agreed.
5
MATTERS ARISING
To consider any matters arising from the above minutes.
5
The Chairman asked Forum members to direct meeting apologies directly to him on 07957 714719 or via e-mail on peter.kirkpatrick@talktalk.net or peter.kirkpatrick55@gmail.com
6
FEEDBACK FROM INAUGURAL OUTREACH FORUM MEETING IN MARCH
A discussion will be held.
6
The inaugural meeting was held during March in the Priory Communal Room at Da'Volls and Conway. Over 30 people attended, plus Council officers, contractors and Councillors. Some people who attended were confused as to the role of the Forum.
Lessons learned:
The Forum needs to include more information on the leaflet regarding the purpose of the meeting and the role of the Forum.
It was concluded that the meeting was worth holding and should be repeated. Suggested meeting locations were discussed. it was decided that the next meeting should take place on the Shrublands and that the Pub on the Shrubs should be explored as a location.
Action:
Donna & Andrea to contact the Pub on the Shrubs regarding either a morning or an afternoon meeting w/c Monday, 11 May 2015 and would confirm with the Chairman within a week of this meeting.
The community Development Manager reminded the Forum that all reasonable expenses could be met through the TP budget, e.g. venue hire.
7
GENERAL DISCUSSIONS
An opportunity for Forum members to discuss any issues they might wish to raise.
7
The Chairman and Vice-Chairman reported that they would be meeting with the Director of Housing & Neighbourhoods during April to catch up on agendas. They asked Forum members for suggestions for agenda items for this meeting.
8
CO-OPTION ON TO THE TENANT FORUM
This form must be completed and returned if you wish to be co-opted on to the Tenant Forum.
It was reported that no tenants had requested to be co-opted to the Tenant Forum.
9
REPORTS AND UPDATES
- GYN Liaison Board
- CHB
- Communications Group
- Scrutiny Panel
- General Meetings
9
- GYN Liaison Board - will be meeting during April, so an update will be available at the next meeting.
- CHB - The Asset Management Strategy was discussed, including repairs & maintenance. Once a draft had been produced in full, it would be shared with the Forum for comment and contribution.
- Communications - production had begun on the next edition and on the Tenant handbook. There was interest in including a section on unsung heroes in the magazine.
- Scrutiny - Forum members present expressed an interest in continuing the mutual exchange exercise.
10
ANY OTHER BUSINESS
To consider any other business as may be determined by the Chairman of the meeting as being of sufficient urgency to warrant consideration.
10
It was reported that tenants had voiced concerns over the service charges increase. The Tenancy Services Group Manager reported that service charges had had to increase, but that this could be covered by housing benefit for eligible households.
11
EXCLUSION OF PUBLIC
In the event of the Committee wishing to exclude the public from the meeting, the following resolution will be moved:-
"That under Section 100(A)(4) of the Local Government Act 1972, the public be excluded from the meeting for the following item of business on the grounds that it involved the likely disclosure of exempt information as defined in paragraph 1 of Part I of Schedule 12(A) of the said Act."