Meetings

Meeting Details

Council
19 Dec 2019 - 19:00 to 21:00
Occurred
  • Documents
  • Attendance
  • Visitors
  • Declarations of Interests

Documents

Agenda

Standard Items
1 APOLOGIES FOR ABSENCE
To receive any apologies for absence. 


1

 

Apologies for absence were received from Councillors Hacon, B walker, C Walker, C M Walker and Williamson.

 

 


2 DECLARATIONS OF INTEREST

You have a Disclosable Pecuniary Interest in a matter to be discussed if it relates to something on your Register of Interests form. You must declare the interest and leave the room while the matter is dealt with.

You have a Personal Interest in a matter to be discussed if it affects
•    your well being or financial position
•    that of your family or close friends
•    that of a club or society in which you have a management role
•    that of another public body of which you are a member to a greater extent than others in your ward.
You must declare a personal interest but can speak and vote on the matter.

Whenever you declare an interest you must say why the interest arises, so that it can be included in the minutes. 

2

 

Councillor Wells declared a personal interest in the item 9 in his capacity as a Director of the Great Yarmouth Preservation Trust.

 

Councillor Fairhead declared a personal interest in the item 9 in her capacity as a Director of the Great Yarmouth Preservation Trust.

 

Councillor Freeman declared a personal interest in the item 9 in his capacity as a Director of the Great Yarmouth Preservation Trust.

 

Councillor Jeal declared a personal interest in the item 6 with regard to Voluntary Sector Grants.

 

Councillor Scott-Greenard declared a personal interest in the item 6 with regard to Voluntary Sector Grants

 

 


3 MAYORS ANNOUNCEMENTS

 

To consider any announcements from His Worship the Mayor.

 

 

4

 

His Worship the Mayor advised Members that following the Council meeting all Members were invited to join His Worship for drinks and refreshments in the Assembly Room.

 

His Worship the Mayor commented on the recent passing of Ernie Childs and suggested that a Bronze be considered in memory, his Worship suggested that crowd funding be looked into. The Chief Executive suggested that this matter be looked into and a report be brought back to the next meeting of Council.

 

His Worship the Mayor passed on his thanks to Neil Shaw (Strategic Director) for his work undertaken during his time at the Council and wished him good luck in his new position.

 

 

4 pdf MINUTES (142Kb)

 

To confirm the minutes of the meeting held on the 7 November 2019.

 

 

5

 

Proposer : Councillor Smith

 

Seconder : Councillor Plant

 

That the minutes of the meeting held on the 7 November 2019 be confirmed.

 

CARRIED 

 

 


 

Report attached.

 

 

6

 

Council considered the Community Protection Manager's report which asked Members to consider renewal of the Public Spaces Protection Order No.2 for a further 3 years.

 

The Community Protection Manager reported that current Great Yarmouth Borough Council  Public Spaces Protection Order No. 2 (the Order) was introduced in 2017 to tackle vehicle related anti-social behaviour.  He advised that the Order was due to expire on the 2 February 2020. 

 

 

Members were advised that following a consultation exercise with the police, public and businesses, it was evident that the Order had, had a positive impact on reducing vehicle-related anti-social behaviour and that stakeholders would like to see the Council renew the Order for a further 3 years.

 

Proposer : Councillor Bird

 

Seconder : Councillor P Carpenter 

 

That the Council agree to the renewal of Public Spaces Protection Order No.2 for a further 3 years.

 

 

CARRIED 

 

 

 

 

Report attached.

 

 

7

 

Council considered the Service Committee Decision List for the period 5 September to 26 November 2019.

 

Proposer : Councillor Smith

 

Seconder : Councillor P Hammond

 

That the Service Committee Decision List for the period 5 September to 26 November 2019 be approved.

 

CARRIED 

 

Service Committee Decision List - Housing and Neighbourhoods 16 December 2019.

 

Council considered the Service Committee Decision List for the Housing and Neighbourhoods Committee of the 16 December 2019.

 

Councillor Grant advised that he wished to propose an amendment to the decision made by the Housing and Neighbourhoods Committee on the 16 December with regard to the Voluntary, Community and Social Enterprise Grant Process 2020/21. Councillor Jeal and Councillor Scott-Greenard herby left the meeting whilst discussion with regard to this item took place. Councillor Smith hereby took the Chair for this item.

 

Councillor Grant proposed an amendment to the decision as follows :- 

 

 That the Committee agree to option 1 as detailed within the Community Development Manager's report which had been detailed to the Housing and Neighbourhoods Committee and revoke the original decision of option 2.

 

Seconder : Councillor Flaxman - Taylor

 

That the amendment be approved

 

CARRIED

 

 

Report attached.

 

 

8

 

 Council considered the Head of Environmental Service's report which asked Council to consider the approval of a number of recommendations.

 

Councillor T Wright commented on the report and asked that Members consider referring the matter back to the Policy and Resources Committee for further work to be undertaken on the charging structure. Councillor Wright raised some concern with regard to the proposed charging structure in that he felt the majority of collections were for 1 item collections only and therefore if the proposed structure was approved this would see a significant increase and he commented that this may lead to items being left in gardens as residents may not be able to afford to have collections, he further commented that the collections should be a service and not a business and therefore proposed that this matter be referred back to the Policy and Resources Committee for further work to be undertaken on the charging structure.

 

Councillor Talbot raised concern with regard to the proposed increase in 1 item collections and commented that she also felt this could encourage items to be left in the gardens If residents could not afford to have items removed.

 

Councillor Plant reminded Members that that the charging structures for Bulky Waste had not been reviewed for a number of years.

 

Proposer : Councillor T Wright

Seconder : Councillor Wainwright 

 

That this item be referred back to the policy and Resources Committee for further work to be undertaken on the charging structure.

 

LOST

 

Proposer : Councillor Smith 

Seconder : Councillor Plant 

 

That the following recommendations be approved :-

 

(1)  April 2020/21 fees and charges for the Bulky Waste service are set at £20 for 1-3 items and £40 for 4-6 items.

 

(2)  To include the revised charging structure for the Bulky Waste service within the existing fees and charges list for the Council to review annually in line with the Council’s fees and charges policy from 21/22 onwards.

 

(3)  To develop a cost effective service for local communities and landlords for large collections such as after a tenant has vacated a house.

 

CARRIED

 

 


 

Report attached.

 

 

9

 

 

Council considered the Head of Inward Investment's report which asked Members to consider the creation of St George's Trust Liaison Board in accordance with the Terms of Reference.

 

Councillor Smith proposed the following Members to sit on the Board :-

 

Councillor Plant

 

Councillor Wainwright proposed the following Members to sit on the Board :-

 

Councillor T Wright 

 

Proposer : Councillor Smith 

 

Seconder : Councillor Wainwright 

 

That approval be given the creation of a St George's Trust Liaison Board and that Councillors Plant and T Wright be appointed as Members of the Board.

 

CARRIED

 

 

 

Report attached.

 

 

10

 

Council considered the Heritage Culture and Design Manger's report which recommended the decision to offer Great Yarmouth Preservation Trust a £230,000 loan to purchase 14 King Street (Greenwoods), to repair and convert the building into a Heritage Centre / Tourist Information Centre with residential unit above. Thereby supporting the aims of the Future High Streets Fund initiative.

 

Proposer : Councillor Smith

 

Seconder : Councillor Wainwright

 

That approval be given to the proposal to offer a further loan facility to GYPT to purchase No 14 King Street and approve the establishment of a capital budget of £230,000 subject to providing a full specification for repair and reuse, together with a clear business plan.

 

CARRIED

 

 

 

Report attached

 

 

11

 

Council considered the Head of Customer Services report which sought decision and approval of the 2020 Local Council Tax Support Scheme.

 

Proposer : Councillor Smith

 

Seconder : Councillor P Hammond

 

That approval be given to the following recommendations :-

 

To continue with the existing scheme for 2020 - a maximum award of 91.5% of the Council Tax Liability for Working Age but including:

 

1) The introducing a flat rate non-dependant deduction of £5.00 per week

2) A self-employed minimum income floor based on the minimum wage for existing
council tax support recipients.

3) Extend the period of backdated council tax support to 12 months, with discretion
for a longer period under exceptional circumstances

4) To combine smaller adjustments of council tax support entitlement until such a
time that a revised Council Tax bill should be practically issued

 

CARRIED

 

 

Report attached.

 

 

12

 

Council considered the Revenues Manager's report which asked Council to approve the levels of Council Tax Discount to be applied for 2020/21.

 

Proposer : Councillor Smith

 

Seconder : Councillor Plant

 

That approval be given to the following :- 

 

1) The council tax discounts as shown in Section 3.1 of the Revenue Manager's report which will apply for 2020/21

2) Approval in principal to adopt the discount changes in section 2.3 of the Revenue Manager's report for the future years, subject to recommendations and approvals each year.

 

CARRIED

 

 

Report attached.

 

 

13

 

Council considered the Revenue Manager's report which asked Members to consider approval of the calculation of the 2020/21 tax base totalling 29,048, this is the total number of domestic properties in the Borough using Band D as the average property band.

 

Proposer : Councillor Smith 

 

Seconder : Councillor Annison 

 

That the estimated tax bases for the Borough and for each parish, as shown within Appendix A of the Revenues Manager's report be approved.

 

CARRIED

 

 

 

Report attached.

 

 

14

 

Council considered the Finance Director's report which recommended the fees and charges policy for the period 2020/21 to 2024/25.

 

Members were advised that the current policy was introduced in 2015/16 and covered the period up until the current financial year. Income from fees and charges provide Local Authorities with funds for the provision of services and should be kept under regular review. The updated policy provides the framework within which fees and charges should be considered for approval. 

 

Proposer : Councillor Smith

 

Seconder : Councillor Stenhouse 

 

That approval be given to the revised fees and charges policy 2020/21 to 2024/25.

 

CARRIED

 

 

Report attached.

 

 

15

 

Council considered the Finance Director's report which presented an updated medium-term financial strategy for 2020/21. Members were advised that the strategy had been updated to support the Corporate Plan and would be used to inform the detailed budget for 2020/21.

 

Proposer : Councillor Smith 

 

Seconder : Councillor Lawn

 

That the following be agreed :-

 

(1) The updated Medium-Term Financial Strategy;

(2) The current financial forecast for 2020/21;

(3) The revised reserves statement as included at Appendix B to the financial strategy

(4)That Great Yarmouth Borough Council takes part in the Norfolk Business Rates Pool for 2020/21.

 

CARRIED 


 

Report attached.

 

 

16

 

Council considered the Head of Property and Asset Management's report which recommended the fees and charges for January 2020 to April 2020/21 for the two day Markets.

 

Councillor Wainwright proposed an amendment to the recommendations as follows :- 

 

That approval be given to the January 2020 to April 2020/21 fees and charges for the two day Markets at a rate for permanent traders of £0.50 per foot, but that this be backdated to April 2019.

 

Seconder : Councillor Robinson-Payne 

 

LOST 

 

Proposer : Councillor Smith

 

Seconder : Councillor Candon 

 

That the following recommendations be approved :-

 

(1) January 2020 – April 2020/21 fees and charges for two day Markets. Rate for permanent traders of £0.50 per foot (depth calculations will remain unchanged) with a 50% addition for casual traders.

(2)  Fixed rate daily electricity charge of £3.

 

CARRIED

 

 

Report attached.

 

 

17

 

Council considered the Head of Property and Asset Management's report which sought approval of the rental and sale options for the Beach Huts located on the Lower Promenade, Gorleston-on-sea.

 

Proposer : Councillor Smith

 

Seconder : Councillor D Hammond

 

That approval be given to the rental and sale options for the Beach Huts located on the Lower Promenade, Gorleston-on-Sea.

 

CARRIED

 

 


17 ANY OTHER BUSINESS
To consider any other business as may be determined by the Chairman of the meeting as being of sufficient urgency to warrant consideration.

18

 

There was no other business to be discussed.

 

 


18 EXCLUSION OF PUBLIC
In the event of the Committee wishing to exclude the public from the meeting, the following resolution will be moved:-

"That under Section 100(A)(4) of the Local Government Act 1972, the public be excluded from the meeting for the following item of business on the grounds that it involved the likely disclosure of exempt information as defined in paragraph 1 of Part I of Schedule 12(A) of the said Act."

19

 

RESOLVED :

 

"That under Section 100(A)(4) of the Local Government Act 1972, the public be excluded from the meeting for the following item of business on the grounds that it involved the likely disclosure of exempt information as defined in paragraph 1 of Part I of Schedule 12(A) of the said Act."

 

 


19 CONFIDENTIAL BEACH HUT FEES AND CHARGES APPENDIX
20 CONFIDENTIAL SERVICE COMMITTEE DECISION LIST FOR THE PERIOD 18 OCTOBER 2019 to 26 NOVEMBER 2019
21 CONFIDENTIAL MINUTES
URGENT ITEMS OF BUSINESS
3

 

His Worship the Mayor advised that he had been made aware of three items of urgent business for the meeting as follows :-

 

(1) Housing Allocations Scheme.

 

Councillor Grant as Chairman of the Housing and Neighbourhoods Committee reported to Council that a new proposed Housing Allocations scheme had been produced to replace the current scheme which was no longer meeting the requirements of the Council. The new scheme had a number of differences to the existing scheme which are designed to improve the allocation process and address current issues of low demand properties. To maximise the effective use of the affordable housing stock, the scheme includes a transfer quota to increase the number of tenants who are able to move through the scheme.

 

Councillor Grant advised that the Housing and Neighbourhoods Committee recommended that Council approved and adopts the Housing Allocations Scheme with two changes, firstly that the residence qualification criteria was changed from one year's residence to residence of three out of five years and secondly that the scheme is clearer that applicants  who need help to apply online will be supported to do so. These changes had been made to the scheme and he therefore proposed that Council approve and adopts the Housing Allocations Scheme.

 

Proposer : Councillor Grant 

 

Seconder : Councillor Flaxman-Taylor 

 

That the Housing Allocations Scheme be approved and adopted.

 

CARRIED 

 

(2) Strategic Director Appointments

 

Council considered the Chief Executives report which sought ratification of the recommendations from the Employment Committee following the recruitment and selection process undertaken by the Committee for the post of Strategic Director.

 

It was recommended that Paula Boyce be appointed as Strategic Director.

 

Proposer : Councillor Smith

 

Seconder : Councillor Wainwright 

 

That Paula Boyce be appointed as Strategic Director.

 

CARRIED 

 

(3) Service Committee Decision List - Housing and Neighbourhoods 16 December 2019

 

His Worship advised that this item would be discussed alongside the Service Committee Decision List.

 

 

Attendance

Name
No other member attendance information has been recorded for the meeting.
NameReason for Sending Apology
Sue Hacon 
Brian Walker 
Cara Walker 
Colleen Walker 
Bernard Williamson 
NameReason for Absence
No absentee information has been recorded for the meeting.

Declarations of Interests

Member NameItem Ref.DetailsNature of DeclarationAction
No declarations of interest have been entered for this meeting.

Visitors

 

Present :-
His Worship the Mayor Councillor Jeal (in the Chair); Councillors Annison, Bensly, Bird, Borg, Cameron, Candon, G Carpenter, P Carpenter, Cordiner-Achenbach, Fairhead, Flaxman-Taylor, Freeman, Galer, Grant, D Hammond, P Hammond, Lawn, Martin, Mogford, Myers, Plant, Robinson-Payne, Scott- Greenard, Smith, Smith-Clare, Stenhouse, Talbot, Thompson, Wainwright, Waters-Bunn, Wells, B Wright and T Wright.

 

Also in attendance :-

 

Mrs S Oxtoby (Chief Executive Officer); Ms C Whatling (Monitoring Officer); Mrs K Sly (Finance Director); Mrs N Turner (Director of Housing); Mr J Wilson (Head of Environmental Services); Mr J Williams (Community Protection Manager) and Mrs S Wintle (Corporate Services Manager)

 

 

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